New Job Posting: Bookkeeper/Accountant/Administrator

Hamilton, ON, Canada

• Employment Type
• Full-Time
• Compensation

CA$65,000 per year

OUR SMALL, PRIVATE BUSINESS OWNER IN HAMILTON HAS AN IMMEDIATE REQUIREMENT FOR A BOOKKEEPER/ACCOUNTANT/ADMINISTRATOR. THIS POSITION REQUIRES WORK FOR 2 RELATED COMPANIES THAT ARE LOCATED IN THE SAME BUILDING. MUST BE ABLE TO KEEP TRACK OF EACH COMPANIES' RECORDS SEPARATELY, WITH ONE PAYROLL RECORD. IF YOU ENJOY AN IN OFFICE WORK ENVIRONMENT BASED ON TRUST AND INTEGRITY, THIS MAY BE THE ROLE FOR YOU !

Requirements -

• Proficiency in QuickBooks, Microsoft Office, Excel, etc.
• Math Skills: able to execute database calculations by hand if necessary.
• Manage various government remittances (calculate, schedule, submit).

Bookkeeping -

• A/R, A/P with weekly review with owner/others for both incoming & outgoing payments.
• Credit card, bank statement & expense reconciliation.
• Manage Payroll, WSIB & HST including remittances.
• Post journal entries & ledger accounts (company expenses).
• Organize documents, data & information for year end financials.
• Liaison with accounting firm for year end financials, be prepared for future government audits.
• Manage working capital (with owner) as per timing of supplier payments.
• *ENSURE GOVERNMENT REQUIREMENTS PERTAINING SPECIFICALLY TO INDUSTRY ARE COMPLETED INCLUDING TAX CALCULATIONS.

Shared job functions with co-workers -

• Receive purchase orders by email in Excel, process the PO's with in-house customization, organized & submitted in batch immediately (scheduled) to suppliers.
• Prepare invoices & totally up multiple separate invoices per client; prepare bills of lading, email all of these documents from QB's format to clientel.
• Receive incoming product orders from couriers each morning.
• Prepare shipping documents and label outgoing boxes, co-ordinate courier pick up in afternoons (same day as orders are received--ship out deadlines).
• Verifying record keeping of unit sales from co-workers.
• Must check for errors/out of stock items by comparing our company's PO's to suppliers' documents of what was shipped to us.
• Track shipments, keep clients udpated when necessary, rectify delivery errors.

Administration -

• Record keeping & filing is extraordinarily important due to government requirements!
• Ensure all in-house hard copies of Bills of Sale & Bills of Lading are signed and returned by client, filed.
• Ensure all courier records also indicate a completed delivery (3rd Party verification).
• Organize & keep teack of due dates for various tasks on a calendar.
• Assist in inventory counts.



*THIS POSITION REQUIRES THE SUCCESSFUL COMPLETION OF A BACKGROUND CHECK PRIOR TO START DATE.